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SakaynaTechSakaynaTech Payroll
User Handbook
Everything it does, and how to run it

Your payroll handbook

A reference for what SakaynaTech Payroll includes and a step-by-step guide to running a payroll from start to payslip — for HR staff and managers.

What's included

A complete Philippine payroll engine — offline, on your own PC.

Employees & 201 File

  • Full 201 file — personal, employment, gov IDs.
  • Bulk CSV import of existing employees.
  • Document attachments — contracts, IDs, 2316.
  • Monthly or Daily rate types.

Time & Attendance

  • Auto OT / late / night-diff from time-in/out.
  • Biometric CSV import from any device export.
  • Holiday calendar — regular & special.
  • Per-employee ledger & edit/delete records.

Pay & Deductions

  • Monthly · Semi-monthly · Weekly + daily-paid.
  • OT, holiday, rest-day, night-diff (Labor Code).
  • SSS · PhilHealth · Pag-IBIG · tax — automatic.
  • Loans, cash advances & other deductions.

Outputs & BIR

  • Payslips & payroll register.
  • 13th-month & Final Pay computation.
  • Cash denomination breakdown for cash payroll.
  • BIR 1601-C, 2316, Alphalist 1604-C.

Controls

  • Role-based workflow — HR, HR Manager, Accounting.
  • Separation of duties + approval matrix.
  • Audit trail of every action.

Your Data

  • Fully offline — on your PC, not the cloud.
  • LAN multi-user across the office.
  • 1-click Backup & Restore.

How to run payroll

The workflow, from timesheets to released payslips. The badge shows who does each step.

Compute→ Review→ Approve→ Finalize→ Release→ Pay

  1. Make sure the inputs are ready

    Attendance loaded for the period (recorded or imported), holidays set, and any Loans / Deductions entered. Payroll pulls from these automatically.

    HR

  2. Open Payroll Run & pick the period

    Go to HR → Payroll Run. Choose the Pay Frequency — Monthly, Semi-Monthly (1st or 2nd cutoff), or Weekly — then set the month/week and the pay date.

    HR

  3. Compute & review

    Click Compute. Check the results: basic, overtime/holiday, gross, SSS/PhilHealth/Pag-IBIG/tax, loans, and net pay per employee. Daily-paid staff are paid per day worked; monthly staff are prorated per cutoff.

    HR

  4. Submit for review

    When the numbers look right, click Submit for Review. The run moves to Reviewed.

    HR

  5. Approve

    A different person — the HR Manager — opens the run and clicks Approve. The preparer can't approve their own run (separation of duties).

    HR Manager

  6. Finalize (post)

    Click Finalize Payroll. This locks the run and records the accounting entry in the background. Loan balances go down by what was deducted.

    HR Manager / Accounting

  7. Release & print payslips

    Click Release Payslips, then print or open each payslip. For cash payroll, use Cash Breakdown to see the exact bills and coins to prepare per envelope.

    HR / Admin

  8. Pay & back up

    Record the payout with Pay Payroll, then take a Backup. Done — repeat next cutoff.

    HR / Admin

Made a mistake? Before it's posted, just re-open the run and Compute again — it replaces the draft. After posting, correct it with a reversing entry rather than editing, so the records stay clean and auditable.

Multi-user over your LAN

Let several staff use payroll at the same time — over your office network, with no internet and no cloud.

A LAN is not the internet. Your PCs connect to each other through your office router / switch / Wi-Fi — the same way a Bluetooth speaker pairs with your phone. It works even if the office has no internet at all, and your data never leaves the building.

What you need: the PCs connected to the same router/switch (by Wi-Fi or LAN cable). No internet, no extra hardware, no monthly network fees.

  1. Install on one PC — the "server"

    Install and open SakaynaTech Payroll on a single PC that stays on during work hours. This PC holds all your data; the others just connect to it.

    Once

  2. Find the server PC's address

    When the app starts it prints the address other PCs should use — for example http://192.168.1.10:3000. To find it manually: press Windows + R, type cmd, run ipconfig, and read the IPv4 Address (it looks like 192.168.x.x). The :3000 at the end is the app's port.

    Once

  3. Allow it through Windows Firewall

    The first time the server runs, Windows asks whether to allow it on your network — click Allow access (tick "Private networks"). This lets the other office PCs reach it. You only do this once.

    Once

  4. Open it from any other PC

    On another PC on the same network, open a web browser (Chrome or Edge) and type that address — e.g. http://192.168.1.10:3000. The same payroll app appears, sharing the same live data. Nothing is installed on that PC.

    Each user

  5. Everyone signs in with their own account

    Each person logs in with their own username and role (HR, HR Manager, Accounting), so permissions, approvals and the audit trail all work correctly.

    Each user

Licensing is simple: your license key is entered once, on the server PC. The other PCs connect through the browser, so they need no separate install and no extra key — you install and license just one PC per office.

Can't connect from another PC? Check that both PCs are on the same router/network, the server PC is on and running the app, and the firewall was allowed (step 3). Type the address exactly, including :3000.

Need a hand? Email info@sakaynatech.com. Full setup steps are in the Onboarding Pack; this handbook is your day-to-day reference.

SakaynaTech IT Solutions OPC · Philippine payroll, done right · Runs offline on your own PC